The Rice County Recorder/Registrar of Titles is the custodian of all property and vital statistic records in Rice County. It is the duty of the Recorder to file all documents pertaining to Abstract and Torrens properties, federal & state tax liens, military discharges, plats, liens, miscellaneous documents, notary publics, minister ordinations and process marriage records. The department also keeps a connection with the MN Department of Health for the processing of birth & death requisitions and filings. We also process your requests for document copies or certified copies and will assist you with research of the real estate and vital records.
The Recorders office accepts, reviews, receipts, indexes & verifies, then scans to preserve the document. We accept paper or electronic documents for filing. Over 300 types of documents get recorded. The Recorders office must be in compliance with statutory laws and do so with accuracy and quality. The Recorder is also the Registrar who examines real estate title and maintains certificates of title for all registered property.
Rice County does not offer legal advice or assistance with preparing documents.
This office also serves as a passport agent for the US Department of State where we process and submit your passport applications. We also take professional passport photos.
MISSION STATEMENT FOR RECORDERS-
To protect, preserve, and record documents relating to Real Estate and Vital Statistics in a methodical manner for posterity in legal and security purposes.
To serve the public in a prompt, courteous, and effective manner.
- Enhanced Remote Access
- Landshark User Profile
- Escrow Request/Authorization Form
- Rice County Security & Acceptable Use Policy
- Birth Certificate & Death Certificate
- Marriage Application & License
- Marriage Records & Marriage Certificates
- MOMS (Minnesota Official Marriage System)
- Military Discharges - for information please contact Rice County Veterans' Services.
- Notary Public
Real Estate Recording
There are two real estate recording systems in Minnesota - Abstract and Torrens. There are different requirements for filing in each system. "Recording" means the documents are reproduced and the original returned to the presenter. "Filing" means to keep the original document. Real estate documents are recorded. The document type (deed, mortgage release, certificate) determines what the requirements are and what steps need to be taken.
- Abstract Title
- Document Standards
- Drafting Real Estate Documents and Steps in the Recording Process
- Top 10 Reasons for Rejecting Torrens Documents for Recording
- Top 10 Reasons for Rejecting Abstract Documents for Recording
- Torrens Title
- Well Disclosure
- Minnesota Department of Health
- U.S. State Department of Passport Services
- Uniform Conveyancing Blanks
(printed forms still need to meet Document Standards)
- Uniform Commercial Code (UCC), Central Notification System (CNS) & Tax Liens.